19 Job opportunities at Amref Health Africa

By | October 25, 2018

Amref Health Africa is a non-profit public health organization supporting the Government of Tanzania to address public health issues including maternal and child health, HIV, TB, Malaria
and Nutrition in Tanzania since 1987. Amref Health Africa is teaming up with University of Maryland in Baltimore (UMB) to complement each other’s extensive expertise to execute a
robust HIV care and treatment clinical cascade project aiming to accelerate the achievement of the current 95-95-95 goals for HIV epidemic control in Tanzania. The project which is funded by
The U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) through CDC Tanzania, branded as
Afya Kamilifu Project will be implemented in Tanga region and Zanzibar Islands in collaboration and guidance from the Tanzania Ministry of Health, Community Development, Gender, Elderly
and Children, Zanzibar Ministry of health and President’s Office Regions Authority and Local Government (PORALG). With this Amref Health Africa Tanzania is announcing the following
positions to be filled for this project:
Position: Senior Procurement manager (1)
Location: Amref Country Office Dar es Salaam,
Reports to: Country Director
Job summary:
To ensure that Amref Health Africa – Tanzania and all field Office procurement is delivered in a fair and transparent manner consistent with the requirements of the Procurement Manual
Essential duties and responsibilities include, but are not limited to the following:
 Procurement Management Strategy
o Provide leadership through co-ordination and supervision of the implementation of procurement strategies, taking overall responsibility for the operation of the electronic
procurement system, the ERP
o Ensure efficient and effective management of procurement functions including quality improvement and quality control
 Procurement of goods services and works
o Ensure country office and all field Offices procurement is undertaken in an ethical manner consistent with the Amref Health Africa Procurement Manual
o Seek new ways to make all Amref Health Africa procurement more efficient at reduced cost with the use of bulk discounts and the like
o Review major expenditure areas – such as travel and accommodation – to ensure services received by country office and all field Office are of a sufficient standard and
that prices achieve value for money
 Contract Management
o Set up appropriate procurement panels and frameworks to ensure country office and all field Office obtain value for money in all the procurements
o Review all frameworks and panel agreements at least every two years
 Technical Support
o Advise and assist Procurement Assistant in Country Office and field offices on issue
they may be facing, helping ensure they also deliver value for money in all their procurements
 Policies & Procedures
o Design and implement procurement policy by establishing standards and procedures, measuring results against standards and making necessary adjustments.
 Budget management
o Manages department’s resources including staff, budgets and assets.
o Preparation of annual procurement budget, scheduling expenditures, analysing variances and initiating corrective actions.
Skills
 Proven experience in logistics management, general procurement;
 Team leadership and management skills;
 Capacity building and development skills; and
 Good interpersonal, communication and negotiation skills.
Experience
 Minimum of five (5) years working experience with three (3) of these in a managerial position preferably in an international NGO; and experience in USG procurement will be an added advantage
 Experience with big and complex procurements involving bidding processes and clearing processes
Qualifications
 Bachelor’s degree in Logistics management, Social Sciences, or closely related area;
 Master’s Degree in Procurement, Management or related area;
 Additional professional training in stores management, and fleet management are essential; and
 Membership to relevant professional bodies is an added advantage.
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Position: Administration/logistic officer (3)
Location: Amref Dar office, Zanzibar office and Tanga office
Reports to: Regional managers and Administration Manager in Dar
Job Summary:
To provide administration of general office facilities and equipment.
In charge of managing office facilities, services and equipment
Duties:
 Maintain expenditure of allocated cost Centre’s and suggest cost controls and reallocation
 Supervise and review quality service delivery of outsourced services including travel, cleaning and security
 Coordinate the general support services for Amref facilities including tea, photocopying, and messengerial service etc.
 Coordinate the letting of Amref facilities including advertising, processing contracts, rent collection and any required follow up
 Maintain an assets register for all Amref fixed assets
 Provide a liaison between Amref and key suppliers of office equipment ensuring all necessary service is provided
 Supervise all security operations and systems, making appropriate recommendations where required
 Maintain up to date insurances for all facilities, equipment etc.
 Act as the key liaison person with the insurance brokers with regards to Amref’s general insurance
 Manage utilities including water and electricity ensuring timely payment to avoid disconnection; appropriate usage as well as alternative supply options
 Oversee building maintenance for all Amref facilities and the construction of any new buildings with the assistance of a Clerk of works
 Maintain all necessary files with regards to general office administration.
Qualifications:
 Diploma in business administration, secretarial training
 Bachelor degree in Business Administration
 General administration including facilities management
 Computer literate
 3 years
 Good interpersonal and people management skills
 Mature and confident personality
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Position: IT officers (3)
Location: Amref office in Zanzibar and Tanga
Reports to: IT manager
Job Summary
To provide software and network support to the Amref Offices and supported facilities
Duties:
 Provide helpdesk assistance to all country office staff on standard software
 Provide regular staff training on country office standard software
 Update computer inventory list
 Update computer insurance for all new purchases
 Perform software upgrades including scheduled anti-virus updates
 Troubleshoot and develop simple database management programs
 Perform computer audits
 Provide network support
 Perform scheduled network backups and maintain backup audit and safeguard tapes
 Perform any other duties as assigned by supervisor
ACCOUNTABILITY
 Supervision: Work independently in routine tasks and in consultation with the IT Manager
 Decision Making: Makes relatively significant decisions about work responsibilities and is accountable for them
 Responsibility over data or information: Has access to important and highly confidential information
 Responsibility over assets: Computer software and hardware licenses
 Carry out any other responsibilities as assigned by supervisor.
Qualification:
 Diploma in IT
 Bachelor’s degree in Information Technology
 Managing Sun Systems
 Good interpersonal, communication and networking skills
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Position: Grants and compliance officer (2)
Location: Amref offices in Tanga
Reports to: Grants and Compliance Specialist
Duties:
 Manage existing grants by tracking, developing internal reporting systems working with staff to ensure the project is meeting proposal conditions and expectations
 Responsible for pre award budget development and post award re-budgeting of all Afya Kamilifu project sub grants
 Conduct routine compliance monitor of all sub grantees
 Accurate and timely submission of all annual grant budgets
 Monitoring grant expenditures to budgets; preparation of monthly budget reconciliations and updates
 Reporting on key grant performance indicators
 Review and approval of accounts payable
 Coordination with financial staff to ensure obligation of all invoices prior to final grant repot submission
 Preparation of grant specific financial reports and preparation of grant close-out financial reports
 Coordination of timely effort reporting and cost allocation
 Submission of timely payroll changes for authorization
 Any other duties as prescribed by supervisor
Qualifications:
 Minimum of a Bachelor’s degree in business administration or a relevant field and over five years of grant management experience is preferred
 Prior managerial or supervisory experience
 Knowledge of grant funding policies and procedures and applicable local and USG regulations
 Skill in organizing resources, establishing priorities and meeting deadlines
 Experience with budget development
 Knowledge of administrating contracts and agreements
 Ability to make administrative/procedural decisions and judgments
 Computer competency including spreadsheet and database software skills
 Excellent written and oral communication skills
 Report writing and presentation skills
 Ability to provide technical advice and information project staff
 Ability to work independently with minimal supervision
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Position: IT specialist (1)
Location: Amref Country Office Dar es Salaam,
Reports to: IT Manager
Job summary
Duties:
 Review current system and presenting ideas for system improvements to ensure strong functionality and optimization
 Work with software development team to conduct root cause analysis of issues, review new and existing code and/or perform unit testing
 Develop, test and implement new software programs for sub-grantees
 Monitor and maintain sub-grantees servers, computers and LAN.
 Provide comprehensive support to sub-grantees; achieve resolution to outstanding problems or issues
 Communicate effectively and professionally in all forms of communication with subgrantees
 Compile timely, comprehensive and accurate documentation and or reports as requested
 Prepare training manuals and provide training sessions as required
Qualification:
 Minimum Education: Bachelor’s degree in Computer Science, Information Technology or Health Information System.
 Experience: 2+ years in information technology
 A working knowledge of the current Microsoft Windows Desktop, Server, and Network Operating Systems.
 A working knowledge of web technologies, such as HTML, PHP, CSS and JavaScript, as well as traditional programs like Java, Visual Basic, .NET, etc.
 Knowledge of hardware technology and concepts
 Effective written and verbal communication skills
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Position: Drivers (5)
Location: Amref project offices in Tanga and Zanzibar
Reports to: Admin/logistics officers
Key Responsibilities:
 Driving assigned vehicle while ferrying staff or assets on official work
 Ensuring that vehicle are clean at all times
 Receiving and delivering of goods to project areas and/or anywhere else as instructed by line manager
 Checking basic maintenance (oil, coolant, water, tire pressure, battery water) regularly, maintaining a daily log of all trips, mileage and fuel consumption
 Safeguarding the vehicle and all of its contents in his/her custody
 Ensuring that the assigned vehicle is well serviced and in good mechanical order
 Report any theft, damage of Amref Health Africa property on time to immediate supervisor
 Ensure safety of all Amref Health Africa property including vehicles,
 Assist Amref health Africa staff in workshop and training venue organization
 Perform any other duties assigned by supervisor
Job Requirements
 The job holder is expected to have at least C class driving license.
 Form 4 certificate
 Diploma in auto mechanics
 3 Year of driving work experience is required
 Good communication skill in English & Swahili.
 NGO experience is an added value.
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Position: Communication officer (1)
Location: Amref Country office – Dar
Reports to: Communication Manager
Duties:
The Communications Officer is responsible for supporting the efficient delivery of Amref Health Africa’ communication strategy. This includes coordinating and organizing various organization
events, project documentation activities, photography and publication, brand and visibility plan, media and public relation progression, social media administration and other communication
related activities. Is the perfect opportunity for an enthusiastic and confident individual who wishes to expand upon his/her knowledge across a wide range of skills and expertise particularly
in Communication, branding, Fundraising and events related activities. The communication officer will be involved in various department activities
Key Accountabilities & Responsibilities
 Work in collaboration with the Communications Manager to ensure good publicity and high reputation for the organization is attained and maintained
 Contribute in the production of a range of publications including Newsletters, Annual Reports, social media posts and projects IEC materials
 Work with the Communications Manager to develop, implement and evaluate internal & external communications strategies.
 Package, communicate and promote organization activities to the public and stakeholders through relevant platforms.
 Work in collaboration with relevant staff to create and implement specific publicity strategies and effective participation and engagement in various project meetings and events
 Assists with gathering and packaging the agreed information for publications and meetings.
 Prepare and distribute organization statements and press releases for Amrefs’ proceedings
 Work with and across units to enhance and promote effective communication; promote cross-unit programs; and ensure consistency and quality in communication related
documents
 Contribute in coordination of organization events in a manner which promotes and encourages participation from a range of stakeholders, partners, funders, beneficiaries and general public.
 With support from the Manager, develop and update organization annual events plans and calendar
 Strengthen links with relevant stakeholders including government communications
departments and other from not-for-profit organizations.
 Prepare accurate and timely communications reports, presentations and activity plans as directed by the Communications Manager.
 Assists the Unit manager with day to day liaison roles across other units and out of the office
 Other ad hoc duties as assigned by the supervisor
Qualifications
 Good writing skills and experience on newsletter and annual report preparations
 In depth understanding on branding and principals in organization communications activities
 Experienced in events planning and coordination process.
 Demonstrated skills on sketching quality and striking ideas of promotional materials
 Ability to develop quality content, articles and testimonies from the project beneficiaries
 Demonstrated ability to implement internal and external communication strategy
 High skills and knowledgeable on Photographing using a professional cameras
 Capable of engaging with and communicating to audiences of different diversities
 Creativity and ability to work with own initiatives and meet deadlines with minimal supervision
 Demonstrated good administrative and IT skills (including Microsoft Outlook, Word & Excel)
 Excellent interpersonal, written and communications skills
 A pro-active with “can-do” attitude, even when working under pressure
 Excellent team payer
Education & Experience
 Bachelor Degree or advanced diploma in Journalism ,Mass Communications or allied field
 At least 3 years of Experience working in communication related field
 Knowledge and skills on quality photographing, short video recording & Graphics design
 Experience in social media pages management , posts writing and updating
 Previous experience in the not-for-profit sector.
 Experience on Script writing and audiovisual production is an added advantage
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Position: Lake Zone Liaison Officer (1)
Location: Amref project offices in Mwanza
Reports to: Country Director
Duties:
The person will be directly responsible for the coordination and administrative roles of the Lake zone program. Providing advice, guidance and substantive support to the Program Unit in the
maintenance/development of relations with the Government, NGOs, institutional donors and international organizations. He/She will also be responsible for the operations of the office and
lake zone program.
Major duties and expected results:
 The liaison officer will support strategic partnerships by providing top-quality advice, facilitating effective knowledge management, and providing technical assistance to
project planning, coordination, monitoring and reporting in any collaboration
 Coordinate the organization and administration of the programmes and ensure delivery of services of all the activities related to the programmes and other activities
such as capacity building sessions, workshops, conferences etc.;
 Is expected to be active in the liaison organization and attends organization key meetings
 Shall facilitate communication between Country office and lake zone program.
 Will ensure that all the donor’s procedures and regulations are accomplished
 Responsible for equipment and supplies needed to the implementation of the project in collaboration with the country and institutional procurement committee
 Authorize project’s expenses before posting, as per budget provisions
 Will provide technical support for local personnel with tasks concerning the project
 Assuming responsibility for facilitating and strengthening partnerships between Amref
and Regional administrative organs
PERSONAL ATTRIBUTES
• Pro-active and innovative attitude
• Hard working with analytical ability
• Ability to work independently
• Strong team leader and player
• Strong organizational skills
• Excellent communication and interpersonal skills
JOB REQUIREMENTS
 At least 4 years’ professional experience on the field, within international NGOs or humanitarian organizations.
 Demonstrated skills and experience working within NGO finance, security and operational frameworks
 University Degree preferably post graduate degree in a relevant field of study (Finance, Social Sciences and International Development etc.).
 Proficient knowledge of English (spoken and written)
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Position: Administration Manager
Location: Amref Health Africa Country Office in Dar es Salaam
Reports to: Senior Procurement Manager
Purpose of the Job
To provide strategic leadership to the Administration, Procurement, Fleet, and Security functions and ensuring that operations of the entire Amref Health Africa in Tanzania country program support services run efficiently and effectively in a cost effective manner.
Key Responsibilities
 Spear head budget formulation and control for the entire department and provide support to projects in budget formulation.
 Develop and implement annual work plans for administrative functions with support to projects, and give technical support in proposal development in administration related areas.
 Work with teams to design strategies for continuous process improvement to ensure sustainability of operations at all levels.
 Manage the development and maintenance of administrative systems, policies and procedures.
 Oversee effective maintenance and insurance of all organizational assets and ensure staff conducive working environment with optimal use of organizational resources.
 Manage the development of clear disposal guidelines, policies and procedures for Amref Health Africa’s obsolete assets.
 Oversee the drafting and servicing of service contracts, their management and payment processing.
 Design and implement fuel and vehicle management policies and procedures.
 Oversee the development, deployment and maintenance of appropriate security systems that ensure Network, systems and data security from internal and external threats.
 Establish, manage and update security guidelines, policies and procedures.
 Oversee training of Amref Health Africa staff in safety procedures and first aid care giving and compliance to standard operation procedures by Amref Health Africa staff
and high performance by security service providers.
Qualification, skills and experience
 Master’s Degree in Administration, Management or other related fields.
 Minimum five years’ experience in similar role, and working at least three years in an NGO or a donor funded project
 Additional professional training in procurement, stores management, and fleet management are essential.
 Skilled in Administration, organization development, strategic orientation and team orientation
 Thorough understanding of the local labor laws; confidentiality, analytical with an eye for detail
 Good communication skills; good organization skills; working with people, drive for results, leading and supervising, persuading and influencing, commitment, and integrity.
 Fluency in English and Kiswahili required (excellent written, spoken and comprehension skills).
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Position: Administration officer
Location: Amref project offices in Dar es Salaam
Reports to: Administration Manager
Duties:
JOB OBJECTIVE:-
To provide strategic and operational leadership in Administration, social enterprise and Security functions. Ensure that administrative operations of Am ref Health Africa Tanzania
country program run efficiently in cost effective manner.
Key Responsibilities:
 Custodian of all administrative functions, spearheads general administrative functions of the country office and provide support to projects.
 Develop and implement annual work plans for administrative functions with support to projects, and give technical support in administration related areas
 Development and maintenance administrative systems, policies and procedures.
 Maintenance and insurance of all organizational assets and ensure conducive working environment for staff with optimal use of organizational resources.
 Coordinate booking of meeting rooms ,arranging staff and visitors travels and accommodations
 Manage stock taking and disposal of Amref’s obsolete assets in line with policies and procedures guideline.
 Ensure vehicle are Managed as per policies and procedures across the organization.
 Establish fuel and vehicle maintenance monitoring system to promote efficiency and effectiveness in vehicle use.
 Provide oversight in the skills acquisition staff on safety and security for Amref’s assets and staff at all times.
 Contract management for contractors I providers of goods and services and overall oversight on properties, house rent, legal cases, vendors and others that need the attention of administration unit.
 Oversee training of Amref staff on safety procedures and first aid care giving compliance to standard operation procedures by Amref staff and high performance by security service
providers
 Ensure services of utility are properly delivered and payments to the services are paid in time
 Supervise cleaning service providers and messenger
 Perform other duties as assigned by your supervisor on daily basis in relation to your position.
PERSONAL ATTRIBUTES
• Pro-active and innovative attitude
• Hard working with analytical ability
• Ability to work independently
• Strong team leader and player
• Strong organizational skills
• Excellent communication and interpersonal skills
PROFESSIONAL QUALIFICATIONS AND EXPERIENCE
Bachelor’s Degree in Administration, Management or other related fields. Master’s in Business Administration will be an added advantage
 Excellent administration. At least two (2) years’ experience in office administration in a busy organization.
 Experience of working in NGO is an asset.
How to Apply 
If you meet the criteria given above and interested in the vacancies, please send an application letter and CV combined in as one document indicating your present employer and position, daytime telephone contact, names and addresses of two referees. To be considered, your application must be received by
16.30hrs on October 30th. 2018. All correspondence should be directed to: Email: jobs.tanzania@amref.org
Please visit the Amref Health Africa website at www.amref.org/tanzania/ to view the
job specifications and application process.