Job Opportunities at International Rescue Committee (IRC), Coordinator

By | August 29, 2018

Location
Other District Other Location
Description
Background:
The International Rescue Committee (IRC) is an International Non Governmental Organization that responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. In Tanzania, the IRC is supporting refugee program in Kigoma Region. The IRC is providing services in Nyarugusu, Nduta and Mtendeli refugee camps in Kigoma region. The IRC support to refugees and asylum seekers including services under the following programs: Community-Based Rehabilitation (care for disabled), Child and Youth Protection and Development, Women Empowerment/Gender-Based Violence, Reproductive Health, Mental Health Psychosocial Support and Education.
Position:WPE Coordinator
Location: Kibondo-Tanzania
Reports to: Deputy Director for Programs
Number of Positions: One (1)
JOB OVERVIEW:
This position will be responsible for the overall implementation of the Women’s Protection and Empowerment strategy and program in the camps of Nyaragusu, Nduta and Mtendeli, including monitoring and ensuring program quality in line with GBV guiding principles and best practices. The role will lead on all WPE representation and advocacy, act as the main liaison with UNHCR’s GBV technical lead, other IRC technical coordinators and senior management, as well as leading all WPE proposal development and reporting. The coordinator will ensure internal and external collaboration including acting as Co-lead to the GBV Working Group across the camps.
The Coordinator will lead implementation of the program grants in 3 camps and ensure that the objectives of the program are met in a timely manner and are being monitored and evaluated effectively; ensure that GBV staff receive appropriate mentorship and capacity building and that a positive team spirit is fostered encouraging innovative and quality programming. The Coordinator will directly manage and provide technical support to two WPE Senior Managers and a WPE Manager.
The WPE Coordinator will be based in Kibondo with frequent travel to Kasulu and the refugee camps. The position reports to the Deputy Director of Programs based in Dar Es Salaam. Technical support is provided by the Women’s Protection and Empowerment (WPE) Technical Advisor. S/he will also work closely with the Grants Coordinator on program funding and donor compliance.
Major Responsibilities
Strategic Planning and Program Design
1. Contribute to the implementation of the IRC Tanzania Country Strategic Action Plan (SAP) outcome areas, in particular prioritized outcomes related to Health and Safety
2. Maintain and strengthen strategic partnerships with UN, INGOs, NGOs and community leadership to deliver WPE program quality in the specified locations.
3. In collaboration with the M&E Coordinator contribute to research, collect, and analyze data to inform program design and proposal development, including needs assessments and program evaluation
4. Collaborate with the DDP and Sector team leads to ensure GBV program coordination with other IRC program sectors and ensure mainstreaming of women and girls’ protection and empowerment.
5. Lead development of competitive project ideas and proposals (including budgets), which are in accordance with the Tanzania country program strategy, the IRC OEF vision and WPE program approaches, while responding to needs identified on the ground
Program Implementation and Monitoring and Evaluation
6. Monitor the timely implementation, financial management and reporting of the GBV program, in compliance with donor requirements.
7. Ensure timely submission of all program reports, quality of program data and proper archival of program information;
8. Conduct regular meetings with project staff and community members to assess progress toward objectives, discuss issues and assist in finding solutions to challenges identified.
9. Collaborate with Supply Chain Coordinator and other operations Coordinators to ensure that the WPE program is properly supported and that all activities are conducted according to IRC HR, Logistics, Finance and other policies and procedures;
10. Maintain updated budget and indicator tracking tools to monitor progress in implementation
11. Ensure the GBVIMS data base is routinely and accurately updated at the field site and generate data and trend reports needed to inform partners in the GBV working groups and donor reports as specified in the Information Sharing protocol.
Human Resource Management and Development
12. Recruit and lead WPE program staff, encouraging a positive and committed team spirit, which fosters participation and innovation from all staff;
13. Provide direct supervision to two WPE Senior Managers and one WPE Manager
14. Ensure the timely application of organizational procedures (including inductions, relevance of job descriptions, objective-setting and performance evaluations);
15. Implement capacity building plans for individuals staff and teams, including delivery of trainings and on the job coaching and mentoring
Communication, Coordination, Representation and Advocacy
16. Act as the main focal point for interactions with donors and partners, including the UNHCR Protection Team
17. Ensure that all WPE program data, including clients’ data, is shared in strict accordance with the existing Information Sharing Protocol and international ethical standards and information sharing principles
18. Work collaboratively with other IRC teams to ensure safety of women and girls is prioritized across all IRC’s activities
19. Represent IRC in all relevant coordination meetings to advocate for the interest of women and girls
20. Strengthen and maintain effective working relationships with all relevant stakeholders including community members, NGOs, government authorities and UN agencies.
Required Qualifications, Experience & Competencies:
Master’s degree preferred (Social Work, International Relations, Gender & Conflict or other relevant field);
7 years program management experience, including at least 3 years implementing Women’s Protection and Empowerment or GBV prevention and response programs oversees on emergency and/or post-conflict environment;
In-depth understanding of the root causes of GBV, related international standards, and GBV prevention and response strategies.
Strong people management skills: the ability to effectively lead and supervise staff;
Very strong interpersonal and communication skills;
Fluency in English; ability to communicate in Swahili, French or Kirundi a plus;
Solid organizational skills: the ability to be flexible and work well under pressure in a fast-paced and detail-oriented team environment;
Experience working in difficult locations; ability to be resourceful and flexible in a limited resource environment.
Good computer skills: excellent knowledge of MS Word, Excel, PowerPoint and email/internet software.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
How to apply:
Applications for the position must include:
A cover letter illustrating your suitability forthe position against the listed requirements.
Detailed curriculum vitae showing contact address, email, and day-time mobile phone number(s) and three (3) referees, ONE being your last employer.
ONLY copies of academic and professional certificates.
Subject line should contain position title on the subject line: WPE Coordinator
All applications should be sent through email to: tz-recruitment@rescue.org

Applications will be considered valid if sent/received before 1700hrsTuesday September 11th**,2018.** Please note that only short-listed applicants meeting the above requirements will be contacted. Qualified women are strongly encouraged to apply.

This position will be responsible for the overall implementation of the Women’s Protection and Empowerment strategy and program

Finance Controller

Location
Other Dar es Salaam District Dar Es Salaam
The International Rescue Committee (IRC) is an International Non Governmental Organization that responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. In Tanzania, the IRC is supporting refugee program in Kigoma Region. The IRC is providing services in Nyarugusu, Nduta and Mtendeli refugee camps in Kigoma region. The IRC support to refugees and asylum seekers including services under the following programs: Community-Based Rehabilitation (care for disabled), Child and Youth Protection and Development, Women Empowerment/Gender-Based Violence, Reproductive Health, Mental Health Psychosocial Support and Education.
Position:Finance Controller
Location: Dar Es Salaam
Reports to: Country Director
Number of Positions: One (1)
JOB SUMMARY:
The Financial Controller has overall policy and management responsibility for the finance and accounting functions for the country program. The Finance Controller’s responsibilities include general controllership, staff training, management, treasury and budget functions.
RESPONSIBILITIES:
Controllership
Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements.
As required, establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.
Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by New York HQ and donors.
Identifies requirements for and develop reporting formats to aid in the management of country operations and grant expenditures.
Provides country management and program staff with monthly actual-to-budget expenditure reports and analysis for all grants and unrestricted funds.
Ensures balance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the Country Director.
Closely monitors all financial activities, and proactively keeps the Country Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.
Directs the preparation of and approval of all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Controller prior to submission.
Develops, schedules and performs or supervises the completion of country internal control audits, and initiates necessary actions to correct internal control weaknesses.
Facilitates and co-ordinates external, internal, donor or government audits
Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.
Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
Is the principal liaison with IRC NY HQ on all finance, accounting, grant budget management, and cash management matters
Training & Staff Management
Develops and implements a training program for the country’s international and national finance staff toensure staff development andminimize IRC’s exposure when staff are absent or depart.
Maintains current job descriptions for all positions within the finance group.
Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.
Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.
Treasury
Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
In compliance with IRC policy, establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.
Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.
Establishes country policies on advance payments, credit terms, and use of bank payment instruments.
Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.
Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.
Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
Supervises the collection of contractual and other receivables.
Budget
Assists with the preparation and revision of program and grant proposals and budgets.
Assists in the preparation and maintenance of the country’s Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets.
In compliance with donor requirements and IRC policy develops the “Field Operations/Overhead” budget and recommends a methodology for allocation of overhead to grant budgets.
Prepares the annual and monthly cash budgets based on approved funding.
Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers.,
Requirements:
A Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or a Masters degree in Accounting. Minimum of five years of managerial experience in the financial area of a non-profit organization or five years of managerial experience in finance in an international commercial organization or in a private company.
Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs (SUN System and Vision).
Good written and verbal skills in the English language.
Must be comfortable in being a proactive member of the senior management team. Must have a proven track-record of proactively identifying and communicating potential problems and proposing solutions.
Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with competing priorities and pressure
Ability to carry out responsibilities independently with minimal technical support.
Must have excellent interpersonal communication skills and professional patience and be able to interact, partner and thrive in a diverse environment
Committed to staff training and development and effective at facilitation
How to apply:
Applications for the position must include:
A cover letter illustrating your suitability forthe position against the listed requirements.
Detailed curriculum vitae showing contact address, email, and day-time mobile phone number(s) and three (3) referees, ONE being your last employer.
ONLY copies of academic and professional certificates.
Subject line should contain position title on the subject line: Finance Controller
All applications should be sent through email to: tz-recruitment@rescue.org

Applications will be considered valid if sent/received before 1700hrsTuesday September 11th**,2018.** Please note that only short-listed applicants meeting the above requirements will be contacted. Qualified women are strongly encouraged to apply.